A candidate undergoes a number of assessments before being shortlisted for an interview. Such assessments are helpful in testing various attributes in a candidate like personality, emotional intelligence, cognitive ability, culture fit, aptitude etc. Aligning your assessment strategy with your business strategy has several perks. Hence moving your assessments to the cloud is the right solution for any business.
On the contrary, offline recruitment is a lengthy process. An organization spends a lot of time and money on hiring an employee. All the pre-hire assessments are printed, distributed to various applicants, and finally, evaluated manually. The whole process is not only time consuming, but also prone to errors. High volumes of applications make it very difficult to compare performances leading to hiring of wrong candidates. Therefore, it is important to have a system in place that assists you in hiring the right candidate.
The global Cloud computing market is all set to exceed $330 billion in this year. So, migrating your assessment process to the cloud is the best way forward. Online assessments help you to precisely shortlist candidates through various preliminary tests conducted in one go. Ultimately, only the most qualified candidates who pass through all preliminary tests reach the next stage of selection. The following article will discuss various benefits associated with online assessments.
1) Cloud Empowers HR Executives
An HR manager has a number of responsibilities in an organization including recruitment and selection. Other responsibilities include payroll management, leave management, employee benefits, training and development, employee relationship among others. However, if the manager is only occupied with regular tasks, there is no time left to bring anything new to the organization strategically. As a result, HR department gets sidelined.
This can be avoided if organization incorporates online assessment. Online assessment enables HR executives to swiftly conduct assessment tests. It gives them a sense of confidence and power to do a lot more in their organization. HR managers can use this freed up time to bring in organizational reforms about pressing issues at workplace like sexual harassment, violence prevention, disabled-friendly workplace etc.
Check the cloud readiness assessment provision you have and then make the choice. It is paramount to gauge the capacity and cloud readiness of your team and then opt for a migration.
2) The Cloud Enables Unbiased Selection Process
Offline tests are subjected to many anomalies. Candidates often get disappointed if they are unable to qualify a test. They seek reason and explanation. It becomes difficult for the organization to answer and explain to every disqualified candidate why they were dropped. Eventually, the organization runs a risk of being accused of prejudice in the selection process.
On the other hand, online assessments enable the organization to be transparent about selection process. Since assessment is conducted online, the answers are safely stored in the server and employers can choose to disclose the result to the applicants if they want to. So even if the applicants fail to qualify, they can at least find out about their abilities, and review their performance so as to improve.
3) Cloud Generates Instant Custom Reports
Offline assessment leaves a plenty of manual work for HR executives. Besides evaluation of every answer sheet, it is a lingering task to classify them on the basis of benchmark skills and personality attributes. To draw a candidate profile based on evaluation of various tests, executives have to first feed the information to computer. It is hard to imagine how the whole process is performed for a number of applicants.
Online assessment allows executives to generate instant test reports. As everything is saved in the cloud, responses of applicants are instantly recorded and stored in the server. The applicants who fail to meet the assessment criteria are automatically screened out. HR executives only have to consider qualified applications.
Assessment tools can easily classify test results based on personality and skills of candidates. Executives can generate customized test reports depending on what parameters they want to look into. This makes it simple to shortlist candidates for the next stage of selection. Being the leader of your team, chalk out the cloud migration strategies your business needs and start implementing them as fast as you can.
4) Cloud Makes Collaboration Easy
Human resource requirement varies across different units and HR executives have a responsibility to allocate resources accordingly. Organizations use centralized software that allows sharing and access to employee information across different business units. In offline assessments, the candidate information is not directly stored in the cloud.
Cloud assessment software is accessible to different business units over cloud servers. As soon as the test is finished, reports are visible to everyone concerned, to share their inputs based on preliminary evaluation and speed up the decision-making process.
A candidate may be present anywhere in the world while attempting a test and his results can be viewed across the organization globally. If the evaluation results need to pass through different stages of approval, cloud assessment is the fastest way to do so. Moving your assessments to the cloud seems to be the ideal alternative in this scenario. And needless to say, the millennials are savvier with everything online than offline.
5) Cloud Computing Establishes Clear Hiring Policy
Organizations with clear and established hiring policy are more successful in selecting the right candidate. HR follows the standard documented set of rules to assess the candidates. However, when there is too much information on paper, it can overwhelm the evaluators and their interpretation can be incoherent.
On the contrary, online assessment keeps the information under control. It is composed of standard tests. The tests are created by experienced executives in co-ordination with test vendors. Tests with clear and targeted agenda are easier to deduce. HR executives can use the assessment information collected to suggest changes in their hiring policy so that they receive the most qualified applications in future.
6) Cloud Provides Valuable Insights
The role of assessment is not limited to recruitment. The assessment record is safe in the cloud, and always with the organization even after the candidate is hired. The information about employees is useful to gain insights into talents across the organization. It helps to make critical decisions about human resource allocation.
Moving assessments to the cloud enables rapid access to pre-employment assessment record. HR executives located across different regions can securely access this information over the Internet. It helps them to choose a suitable employee to fill up a specific vacancy or lead a specific post within the organization. This information is also beneficial during internal promotions. If you migrate to the cloud, you get a complete insight about the skill set of the candidates and your judgment will be well-informed.
7) Assessments Help Track Performance
Performance of candidates in pre-employment assessment plays a major role in recruitment and selection process. The performance record is maintained throughout the employee’s stay in the organization. This record can be used to compare the performance of employee since the time of joining to his current performance levels.
HR executives can find out if employees are performing better than their recorded performance. This helps them to decide the fate of employees within the organization. They can take decisions related to employee promotion and monetary rewards to be given to the worthy employees. It also helps them to plan layoff.
During global downturn or troubled times, assessments serve as an effective tool to lay off employees. It helps the executives to choose wisely from employees with parallel performances and experiences. They can ensure that they don’t lose the best among all. This critical exercise is difficult to perform with offline test records. Moreover, offline test records are very difficult to maintain. However, on the cloud, all this is very easy. A cloud-friendly assessment model solves all these challenges as analytics can be accessed from anywhere across the world.
8) Initial Performance Assessment Reports can be used for Designing Training Modules
Employee training and development is an essential task followed by most organizations to maintain competence within the organization. Though training and development is a significant expense for an organization, it is able to generate better return on investment through better performing employees.
Cloud assessment reports help the trainers to carefully analyze the initial performance of employees and design a suitable course. Proper training generates value for both the organization and the employees. Moreover, employees feel a sense of belongingness and tend to be loyal to the organization. Deploying a cloud computing system is easier when all the employees and the management are on the same page.
9) Helps Avoid Resume Dump, makes Retrieving Data of Previously Rejected Candidates Easier
An organization may have different human resource requirements at different points of time. A candidate that appears to be unsuitable today may look promising tomorrow. However, it is cumbersome for the organization to maintain records of all promising applications without comprehensive online assessment software.
Assessment software can systematically store resumes of previous applicants in the cloud. The information in resume is classified in a pre-defined format so that one can easily delve into specific information or skills and retrieve data about previously rejected candidates. This saves them from assessment of new candidates every time they need to hire. So, if you are thinking about moving your assessments to the cloud, now is the right time.
10) Assessment Analytics can be used for Policy Making and Administration
Assessment records contain a wide variety of information about employees. The records are useless if they are not put to better use. HR executives can use various analytical tools to interpret information from assessment, that can be developed and draft the policy content. Assessment analysis is an in-built feature provided by most online assessment tools.
Apart from that, assessment analytics gives insightful information about employees that helps administrators to communicate values about organizational functioning and operations. This keeps the organization in compliance with labor laws and provide protection against employment claims.
Moving Assessments to the Cloud not only helps you to Hire the Right Candidate but also make Organizational Reforms
- Assessments that run on the cloud are undeniably the best way to minimize hiring mistakes by short-listing candidates accurately and quickly. Cloud assessment offers you the flexibility of conducting test anytime and anywhere. Candidates can appear for the test at their own convenience that helps you to attract applicants from all over the world.
- Moreover, the cost of conducting a test is significantly lowered because online assessment reduces logistic and administrative costs. In addition, you receive a lot of structured and insightful information about candidates that enables you to make informed decisions about recruitment and allocation.
- With online assessment in place, it is fairly easy to deal with huge volume of applications. HR executives have the ability to set various parameters and skills required in a candidate with the help of assessment tools.
- Finally, HR department act as a connecting link for all the departments in the organization. With multiple responsibilities at hand, it is unreasonable to spend excessive time on recruitment at the cost of other responsibilities.
Final Words – Migrating to Cloud helps you Assess Applicants better!
Wrong hires become an unnecessary burden for an organization. Organizations that fail to hire the right person lose their productivity and waste extensive time in training the employee. Apart from bearing the salary of new employee, who does not perform as per your expectations, you incur additional training cost. Besides that, no organization wants to spoil its reputation through bad experiences that become inevitable with wrong hires.
Moving your assessments to the cloud is vital for your organization in terms of cost, agility and flexibility. And your journey to the cloud can start right here with us, Testofy! Embarking on this journey you need not to be alone. Team Testofy can help you navigate through all the cloud migration challenges and impart guidance on successful cloud migration.